CareSmartz360 provides a set of standard payroll export files designed to support commonly used payroll providers. These exports allow agencies to generate payroll-ready data from CareSmartz360 and upload it directly into their payroll system.
n.b. this is for export files only. Direct API Integrations, such as QuickBooks, Paychex Flex, and Viventium remain separate integrations.
This article outlines:
The payroll providers we support with existing standard export files
Our in-house default export files
What to expect from these exports
How to handle agency-specific payroll requirements
Supported Payroll Providers
CareSmartz360 currently provides standard payroll export files compatible with the following payroll systems:
Each export file follows the general formatting and data requirements expected by the corresponding payroll provider.
⚠️ These are the standard files we provide out of the box. They are not custom-built per agency.
How Payroll Exports Work in CareSmartz360
Payroll export files are generated from approved and finalized time data in CareSmartz360. Depending on your configuration, exports may include:
Caregiver identification details
Client or cost center information
Pay period dates
Regular and overtime hours
Pay codes and earning types
Gross pay–related values (where applicable)
The exported file can then be uploaded into your payroll provider’s system for final processing.
Payroll Provider File Details
Below you’ll find a section for each supported payroll provider. Each section should include a screenshot of the export file format and a detailed list of fields.
Fields Included:
Co Code
Batch ID
File #
Reg Hours
O/T Hours
Temp Dept
Temp Rate
Earnings 3 Code
Earnings 3 Amount
Hours 3 Code
Hours 3 Amount
Fields Included:
Employee Name
Employee_Number
Department
RegHr
TrainHr
PTOHr
MISChr
Fields Included
This export is formatted without headers
Caregiver Id
Caregiver Name
Client Name
Service Start Time
Service End Time
Service Type
Regular Hours
Regular Amount ($)
OT Hours
OT Amount ($)
Holiday Hours
Holiday Amount ($)
Total Expense Amount ($)
Travel Time Hours
Travel Time Rate
Travel Time Amount ($)
Travel Mileage (Kms)
Travel Mileage Rate
Travel Mileage Amount ($)
Total Payable Amount ($)
Paychex
Fields Included:
EENumber
Date
Type
Hours
Viventium
Fields Included:
EmployeeNumber
CaregiverName
DepartmentCode
ServiceStartTime
ServiceEndTime
Service
PayUnits
PayRate
PayableUnits
OTRate
OTUnits
RateSource
PayDate
OfficeName
TotalHours
OTAmount
RegularPayAmount
RegularPayUnits
TimeTrackingId
ClassCode
Paycom
This export is formatted without headers
Fields Included:
(Column A) Employee ID: Payroll File number available in the HR Tab of the Caregiver’s profile.
(Column B) Department Code: Optional field and is left blank.
(Column C) Date: Actual Service Start Date, Format is MM/DD/YYYY
(Column D) Punch Time: (i) Optional field and is left blank.
(Column E) Punch Type : (i) Optional field and is left blank.
(Column F) Earning Code: Labor Allocation Code in Column I, blank
(Column G) Tax Profile Code: This field is optional, not mapped
(Column H) Comments: This field is optional, not mapped
(Column I) Labor Allocation Code: “Department Code” configured with service type in settings. 6-digit code
(Column J) Hours: Sum total of all the Hours i.e inclusive of Regular Hours, OT Hours and Holiday hours.
(Column K) Dollars: Total Amount (inclusive of OT, Holiday, Regular, Mileage, Expenses, PTO etc)
(Column L) Temporary Rate: This field is optional, not mapped
(Column M) DST Flag: This field is optional, not mapped
(Column N) Units: This field is optional, not mapped
(Column O) Make-Up Time: This field is optional, not mapped
Fields Included:
last_name
first_name
ssn
title
gusto_employee_id
regular_hours
overtime_hours
double_overtime_hours
bonus
commission
paychex_tips
cash_tips
gross_earnings
custom_earning_draw
reimbursement
personal_note
Fields Included:
action
clientId
employeeNumber
lastName
date
amount
earningcode
DepartmentCode
laborCategory1LaborCode
laborCategory2LaborCode
laborCategory3LaborCode
laborCategory4LaborCode
laborCategory5LaborCode
laborCategory6LaborCode
notes
Built-In Default Payroll Exports
In addition to payroll-provider–specific exports, CareSmartz360 includes built-in default export options that are available to all agencies. These exports are commonly used for internal payroll review, manual processing, or for upload into payroll systems that accept generic file formats.
Print & Export
The Print & Export option generates a human-readable payroll summary designed for review and validation. This export is often used for:
Internal payroll audits
Manual payroll entry
Sharing payroll summaries with accounting teams
Fields Included:
Client
Service Type
Pay Unit Type
Total Pay Units
Reg. Pay Units
Reg. Pay Rate ($)
Reg. Pay Amount ($)
Holiday Name
Holiday Pay Units
Holiday Pay Rate ($)
Holiday Amount ($)
OT Pay Rates($)
OT Units
OT Amount ($)
Level of Rate
Actual Pay Amount ($)
CSV Export
The CSV export generates a raw, comma-separated data file that can be opened in Excel or imported into third-party systems that support generic CSV uploads.
This option provides maximum flexibility for agencies that:
Perform their own payroll calculations
Use smaller or custom payroll providers
Need to manipulate or map data manually
Fields Included:
PayrollFile
CaregiverName
ClientName
ClientId
ServiceStartTime
ServiceEndTime
Service
PayUnits
PayRate
RateUnits
OTRate
OTUnits
RateSource
PayDate
OfficeName
TotalHours
OTAmount
RegularPayAmount
RegularPayUnits
TimeTrackingId
Important Notes About File Customization
The payroll export files listed above are provided as standard offerings within CareSmartz360.
Please note:
Changes to formatting,
Reordering columns, or
Removing data elements that your agency does not need
are the responsibility of the individual agency.
Agencies may:
Adjust the files after export, or
Work directly with their payroll provider to accept the standard CareSmartz360 file format.
Custom Payroll Requirements
If your agency requires:
Additional fields
A different file structure
Custom logic or calculations
A payroll format not listed above
Please contact CareSmartz360 Support.
Custom payroll exports, reporting, or integrations are delivered through our Professional Services process and require planning, scoping, and development time; turnaround timelines are measured in months, not days.
Need Help?
If you have questions about:
Which payroll export to use
How to generate a payroll file
Whether your requirements can be supported through standard exports
Reach out to CareSmartz360 Support for assistance.