A "Paycor CSV Export" option is available on the View Finalized Payroll screen.
In your Office Settings, under the Payroll tab, scroll down to PayCor Settings and enter your PayCor Client ID in the field. Click Save.
Once you have reviewed and finalized your payroll, select the items you would like to export. Then, you will see the option to download the correct csv file from download icon in the top right corner. Please ensure that you scroll down the list, as your screen resolution or magnification may hide the complete list.
Depending on your browser preferences and security, you may have to grant permission to download the file(s).
Each shift/schedule generates two rows: one "IN" and one "OUT". No overtime (OT) information is to be sent — Paycor handles OT calculations. Holiday multipliers are applied by Paycor, not included in the export.
There may be two exports, one for the payroll, and a second one for expenses and mileage. The payroll will be called Paycor_date, the mileage and expenses will be called PaycorPayItem_date. In both cases the date of the download is reflected in the file name.
The following fields are included in the Payroll file:
Field | Details |
Action | Static value: "A" |
ClientId | Paycor ID of the agency (added in Office Settings → Payroll Tab) |
EmployeeNumber | Mapped to Caregiver’s Payroll File Number from caregiver's HR Tab |
LastName | Caregiver's Last Name |
PunchDate | Date of punch (format: yyyy:mm:dd) |
PunchTime | - "8a" for 08:00 AM |
Status | Static value: "WORK" |
Activity | "IN" for clock-in, "OUT" for clock-out |
DepartmentCode | Based on Employee Type: |
LaborCategory1LaborCode | Mapped to ClientID from client's profile |
LaborCategory2LaborCode | Caregiver’s Service Rate (e.g., 25.00) |
LaborCategory3LaborCode - LaborCategory6LaborCode | Optional (blank) |
PunchNotes | Optional (blank) |
An additional CSV will be generated for travel time, mileage, and expense reimbursements.
Exported file will be named: PaycorPayItem_yymmdd.csv
The following fields are included:
Field | Details |
Action | Static value: "A" |
ClientId | Paycor ID of the agency (from Office Settings → Payroll Tab) |
EmployeeNumber | Mapped to Payroll File Number from caregiver’s HR Tab |
LastName | Caregiver’s Last Name |
Date | Date of service (format: yyyy:mm:dd) |
Amount | Amount for each reimbursement (each reimbursement is sent separately, not accumulated) |
Earning Code | Static value: "REIMB" |
DepartmentCode | Mapped based on Employee Type (same as Paycor CSV) |
LaborCategory1LaborCode | Mapped to ClientID from client profile |
LaborCategory2LaborCode - LaborCategory6LaborCode | Optional (blank) |
Notes | Optional (blank) |