Exclusion Check Report
The Exclusion Check Report in CareSmartz360, available under Reports > Caregiver for Admin and Agency users, designed to help agencies easily identify caregivers, caregiver applicants, and office staff who appear on federal exclusion lists of List of Excluded Individuals/Entities (LEIE) and System for Award Management (SAM).
This report is updated monthly (on or about the second Saturday of the month; during off-hours to minimize interruption), and it is enabled by default for Admin users and accessible to U.S.-based agencies only.
Only individuals who match an exclusion record based on First Name, Last Name, and Date of Birth (or First name + Last Name, if date of birth is missing) are displayed.
Each record displays key details such as Name, Entity Type, Status, and the Exclusion List(s) they appear on. Statuses are color-coded, Red for Confirmed, Black for Dismissed, and Blue for Pending Review.
Users can click on the status to view comments and the timestamp of the last update.
Users can view detailed match information, add notes, and update the status of a record directly within the intuitive flyout panel under the 'Action' column. After reviewing the additional details from the respective exclusion lists, users can confirm or dismiss the record. To facilitate the review of multiple records with the same name, pagination is included, enabling users to easily navigate through the results
The flyout also allows users to switch between different exclusion lists, if the record appears in both the exclusion lists.
To support this feature, a new Exclusion Check Status section has been added to caregiver, applicant, and office staff profiles. Access to this section is controlled through role-based privileges in Caregiver, Caregiver Applicant and Office Staff sections in role privilege ensuring users only see what they’re authorized to view.
By surfacing only relevant matches and providing actionable workflows, the Exclusion Check Report helps agencies proactively manage compliance and maintain high standards across their workforce.